SMB Human Resource challenges, critical factors, staffing solutions

If you have been with a fast growing start up, boutique – specialty set ups or small divisions of larger enterprises these problems would look familiar terrain to you.

Until recently emerging HR practices largely ignored the small and medium business (SMB) challenges. Are they more complex than large enterprise issues – Probably, No. Are they easier to address? No again.

What makes it interesting?
*Time is of more essence in the SMB world – it means direct impact on revenue and often times survival

*There are several multi tasking individuals and teams – impact of a problem is typically multi dimensional

*Presuming that there is growth, almost everybody is busy with daily deliverance – there is typically no one focusing on beyond mid term HR management planning

*Good SMB HR will be tightly embedded small members – who could be vital links of the deliverance chain
*Budgets are of course limited
*Dirt swept under the carpet is most likely to show up – often there are no carpets (hiding places)

*Pace of change is fast – customer collaboration is lot more transparent (you cannot hide HR dirt)
*Relative old timers will see that the wave that they worked up could very well wash them out
*Looking at recruiting – SMBs face a larger risk – problem proposition:
*Recruitment brand building is not an option to source talent – brand building has to be a long term block by block effort

*Bad decisions could change the course of teams – given that fluff cannot be hidden between budget lines
*Given smallness of teams, SMB management recruiters are very cognizant of cherry picking
*And, cherry picking means time – at every level of recruitment
*A new team members is under pressure to deliver true results (couple of swanky presentations would not get the job done)

Critical elements are
**Commitment to mid term and long-term strategy: Assigning the right HR culture and priority across the organization. There is no point putting together best practices within a company whose business platform is unstable.

**Culture: Practice not because Lou Adler spoke about it, or HR.com had something written up there, ensure that it fits the company culture and the end target. Some best practices are highly effective but depend on a specific culture. Most practices need careful customization when they are copied from another organization.

**Focus: Driven by results, with ability to add incremental value. A measurable business profit, a sustainable model that will last
Communication: Consensus and commitment from across the organization. Understanding and commitment do not come when practices are imposed – top down. Percolation bottom up is a great way to implement changes

**Partnership and customer: Putting external customers first and deriving from new opportunities is very effective
Integrate Framework: All practices should work within an integrated framework. People process implementation work together to promote maximum results.

**Risk: Maintain a balanced degree of risk, SMB risk appetite could be higher, openness to change is greater, leverage the dynamism to produce best human capital results

**Continuous & consistent improvement: An effective unbiased (to the best extent possible) feedback loop, improvement and clear steps forward by the day, by the week and not just in annual strategy meetings

Does anyone have interesting facets to share, specifically in transitioning recruitment approach – small to medium transition days?

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1000 things you don’t want in your job hunt

GOING ONLY FOR BRANDING
Do you stick only to the top name job boards or portals? If yes, you are denying your chances of getting into specialized positions. Specialized groups or non-enterprise companies often steer clear of top names. Choose your resume posting based on the kind of recruiters that visit a given job boards.

OUTSOURCING YOUR JOB HUNT
If you are getting a peer or a consultant to do your job hunt to the level of making contact with a prospective employer – stop doing this now. You can get help to the level of someone gathering job order description or information for you. You make the connect – use the opportunity to create an impression.

RESUME BLASTING
Do you treat your resume like a promotional mailer? Distribute it all over the place or get a group email ID and broadcast? This means (1) Your cover letter or your resume is not customized for the job order in hand – Resume customization in lieu of arranging the skill sets for the given job order. (2) You do not follow up, there are employers who seek to measure your interest with the follow up method that you adopt. Plus your prospective employer or their job consultant knows that you are hunting around, which will reduce your market value.

Another aspect of mindless blasting is clicking the APPLY FOR THIS JOB button wherever you see it. When you submit your resume to a job where you do not have minimum qualifications – and you have a reason to doing so – make an offline connect.

75% of email traffic received by a generic ID such as careers@bestemployer.com is junk. If you rely only on email to get your next job – forget it. Your resume is probably in the junk folder.

PRIVACY
Do not write a tell tale resume with private information. We’ve heard enough and more about misuse of private information. Another aspect of privacy – using Internet at work to coordinate your job hunt. Wake up – Even a mom & pop street corner store can afford a network and a firewall in it.

INTERNET JOB HUNT BALANCE
You do not want to rely entirely on the internet for your job search. You do not want to deny the abundance of information that is available on the internet either. Depending on your skills and where you want to be working next, see if your target employers and their head hunters are hanging out in Print Classifieds or Job boards.

BEING COOL
Email is new age – it has been for over 15 years now :) , but an email ID such as kewldude800@xyz.com is not a great identification. Also see what your social networking page is saying about you – from the eyes of a headhunter, hiring manager or recruiter. Please Blogspot here about ‘Big Brother is Watching‘. Also your resume or your job hunt webpage is a business document; it is not your platform to express political views.

Balance 994 things you do not want in your job hunt come under ‘common sense application’. We do not want to question your CSA quotient by putting down all of those 994. (Actually, “6 things” as a title did not sound grandiose enough to attract your attention)

Thank you for blogging here.

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You are invited – An introduction to Recruiter Blogging at GoRecroot.com

GoRecroot.com is a progressive webstore.

What is progressive?
1. Talking, Walking CV – for those of us looking to get a better feel of the candidate beyond paper resumes
2. Fantastic searching and mapping – these guys have done up a algorithm that delivers – I was invited for a backstage pass while they are putting things together. I enjoyed and was surprised at some of the features bang on the buck.
3. There are some solid offerings for a recruiter network and for progressive recruiter communities. Community with the purpose of working together and getting generating revenue. Not just blogging away.

If you are:

In international (global) recruiting, a recruitment manager, professional recruiters,
recruitment agencies, staffing agencies, recruiting services, staffing firms,
executive search consultants, placement agencies, management consultants, recruitment careers, recruiter network,
corporate recruiters, headhunters recruiters, employment headhunters, professional headhunters, corporate headhunters, executive headhunters, executive recruiters, staffing services, executive search firms, management consultant

OR, if you are looking to get on to the web – go online with your staffing business without even sniffing a bit of any technology or geek stuff, this is your place.

Visit the curtain raiser at www.gorecroot.com and am told that the site will launch in the coming days – pretty soon. Keep your eye on this page for an update.

In the meanwhile, this fast growing blog and its dynamic community of recruiters are talking and listening. There is business to be had and some money to be made.

Cheers

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Are you about to record your first voice CV?

Congratulations, you are one of the progressive jobbers who have realized that a voice Curriculum vitae is huge positive statement on your job application. Why? Because your resume is probably your best shot – and in many cases the only shot at you getting an interview. Typical busybee recruiter has under 2 minutes for a resume – if at all that. Your voice CV buys you some additional time, if you get some of the smarts:

Decide the approach for your voice CV: (A) I am going to present highlights from my resume (B) I am going to add information to my resume (C) I am going to build intrigue with a story or an achievement (D) What are attention grabbers – in a 1 minute voice recording you should have 3 or 4 attention grabbers.

Here is your check list:
1. I have a script before I can record
2. I have rehearsed and heard myself, I slept over the script and it looks good
3. Someone listened to my voice CV and gave me feedback (not a patronizing friend)
4. My voice CV adds value to my job resume – in 4 or 5 specific points
5. There is quantification of my achievements that a recruiter can relate to

YOU HAVE A GREAT VOICE, THEN
(not because you can sing in the shower or your friends thought so)
Do not get carried by the voice and try to sound good
Do not over stylize
Remember not everyone with a great voice made a great orator or a singer

NOTHING UNUSUAL ABOUT YOUR VOICE THEN
Good, focus on the content
Speak slowly, clearly
Choose words that make you sound better
Short sentences help you sound better
Choose to present in lists
Remember some of the greatest singers or orators did not have the best of voices

End note: Your voice CV is about your career and not your voice – So try one.

I HAVE A VOICE CV BUT DO NOT KNOW OF A PLACE TO POST IT?
Oh that’s easy
www.GoRecroot.com is one of the better places for a multi media career portfolio

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Go Getter smart one vs True passion, a challenge

So, how many job tips do NOT point at the passion element. None. The choice is unanimous; we are all looking for the passion in this lady or gentleman across the desk. We all agree and justify, if there is true passion a few kinks in the skill armour can be filled in.

I always looked for these:
The candidate was on time or a few minutes early
Had read about the company and the job position
Asked intelligent questions
Indicated that (s)he is planning career here
Is bright, articulate, accomplished
Knew how a bad day or week could be gotten over

The key questions answered well, at the point of making the decision I ask myself:

Is (s)he likely to pursue his mission at your company with true passion?
Can this candidate go-the-extra-mile with energy and dedication that leads to great things?
Or is his apparent zeal for the task ahead all sizzle and no steak?

Now experience teaches a few lessons. I shuffle past notes from interviews from the past. How many of my selections of 2005 and 2006 were on the ball, would make me proud now. Not many.

I seem to have a problem identifying true passion vs. enthusiasm or desperation to “land” this job. In this table, are at the beginning of a passionate career or, am I falling for an expert go getter.

True passion is difficult to hide. Someone passionate about work typically has a hobby or a personal pursuit that he or she is passionate about. Is there at least one topic that will bring a spark in the candidate’s eye? Sports, food, movies, travel, friends, gardening, politics – there must be something. Often passion in here spills over to work.

Is there a case study from the last job or from a few years ago that the candidate is willing to debate about? If you came from left field, would this candidate stand up for his position and yet learn or…

What typically caused extended days at work? Technical issues, we had to wait for someone, or we were so close to the target that we went all the way. We wanted to set a record for our team.

What was the best day at work? I got a promotion, raise, a holiday or we cracked a few year old problem, our customer could not hide his joy at what we delivered…

I realize that it is difficult: go getter vs. passion. You know what, thank God it is difficult. Let us recruiters have a few challenges to go get.

Discussion here.

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Great Expectations – Human Resource Management

Over the last several years, the transformation from personnel administration, labor management, industrial relations, to human resource management is hopefully, more than a change in vocabulary.

The pressure to deliver exponentially is on the rise for most HR functions. Other job functions are calling for HR to become a “strategic partner” in transforming from a low-level expense center to a more visible and responsive investment center. One key dimension of this transformation is globalization – incorporating the perspectives, customs, and laws of other countries into effective HR policies.

Here are a few aspects of increased pressure and forced change:

Then: Recruiting was earlier a magazine ad or a listing in the company notice board
Now: You are in talent sourcing and head hunting

Then: Word of mouth got you enough candidates
Now: You need be networking in the recruiting community, have a referral bonus scheme and be a proficient head hunter

Then: It was a long term commitment to a job – at least the outlook was to get something, perform, grow, settle down and retire
Now: Short cuts, launch pad techniques, overseas assignment, blue glass influence is viral

Then: Businesses had a lesser people factor orientation
Now: Knowledge businesses, increases sales orientation, the need for super customer care have all made pretty much all businesses to be more of ‘People Organization’

Then: Manufacturing, retail, travel & tourism, banks, healthcare (hospital & medical, pharma) had people working in the same sector or domain for a career
Now: It is becoming acceptable for a banker to become a programmer, a pharma sales professional to be selling credit cards (may from a call center)

It is a multi sector, flat world – There are more dimensions, more challenges and a continual tightening (growing up) task at hand. Like we always say, interesting times. What would work be without all these – just paper and files.

The writer is a staffing solutions professional working in multiple domains

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Busy bee recruiter time split for a day

This is how us folks (we are a team of around 10 corporate recruiters) split our day, at the end of this blog we are talking about some tools that we are looking for

0830 – List of things to do, typically, new job orders – positions open, follow from schedules yesterday, follow up on no-shows. At around 9:00 we have the list of things for the day and we decide who is on to what for the day.

0900 – Feedback, specific issues, hurdles and a fine tuned plan for the day is ready

0930 – Reminders for interviews – making sure that the candidate is still on and the interview venue (internal or external) is ready with the interviewer or the tests. We ensure that by the interview check listed items have been readied. Different interviewers require their own set of information about the candidate before the interview and we keep that ready. And there is this whole discussion about good resumes.

1000 – Follow ups, phone calls for some of us, and others hit emails and job portals. On specific days we hit the phones earlier to give us a better shot at getting our point person ahead of the start of the day.

11:00 – Rain check of target vs actuals, fine tuning, alignment

1:00 – Lunch break 5 minute gang meeting. Re-alignment, some of us push lunch breaks to get in touch with candidates and make schedule.

Around 2:00 – Email blasts, more phone follow ups, team leader is hitting the floor to ensure that the day closes well

3:00 – Resume filing for open positions begins, fitment gaps are addressed, additional information fed in

4:00 – Hunt for resumes, while sales connects come back with information – means more things to do

5:00 – Majority of us hit phones and emails to ensure that candidates are gotten and schedules are worked out, we spend a lot of time doing this through the day, as you see. No shows on either side means a lot of our time goes wasted. Thats part of the game.

7:00 – Some of us have phone lists to make schedules, which is either carried over, a few of us stay back for a given day. The counter is to be ready for the next day.

What all of us like to do:
1. We like working on fitment – means we want our search to work sharply and not be sifting through junk
2. We hate that we have to manage loads of data – either electronic or paper – it hurts our efficiencies
3. We hate old resumes or outdated resumes
4. Scheduling and re-scheduling is eating more than 60% of our day – we would like that to be 20%

Anyone has notes for comaprison? Any tools or tips that will get things moving faster? Let’s brainstorm

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Talent Capital HR Management challenge

Spiraling costs, be it office space, transport overheads or big time salary payouts in any industry headed for some costing / profitability realities – some new important questions will be raised. Especially in the area of human capital management. Unlike the past, when developing Human Resources for the sector, was simply a matter of hiring and on-the-job learning, today’s Knowledge professionals require companies to deploy ‘Best Practices’ that create a conducive environment for achieving customers’, personal and professional goals.

Talent sourcing and mapping would come under increased focus. Output from academia is not showing massive signs of industry or vocation orientation and, given that sector’s track record nobody is betting on overnight changes.

What is the global recruiter planning to do improve his sourcing smarts? Outreach is probably a given, with fat corporate budgets and multi channel tentacles. You now have all resumes parked in your email boxes – fine and dandy. What next? Good fitment is, often needle in the haystack.

Any experiences – fellow recrooters?

Any one talking about reversing trends and changes yet?

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Headhunter brainstorming value additions

If you do not specialise you cannot value add.

Case A: Large team of recruiters multiple cities / states coverage, decent recruiting brand. Clients are willing to share open positions easily but are very clear that the expected output is just resumes. The message is clear from most clients, do not bother value adding.

Why? What can be clear value additions from recruiters?

Case B: Mid sized team, focused in one or two cities. Do not take ‘run of the mill’ requirements. Specialises in two aspects: Niche skills, high quality of resumes leading to very good yield ratios. Core strength is clearly in headhunting. Creating a network and managing relationships.

What are clear definitions of ‘quality of resume’?

What is your method to derive returns from your resume archive?

Have any of us tried audio resumes or voice resumes, video resumes – for specific positions?

Headhunters

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Between 6 to 20% employers look up your social networking page

Enjoying the anonymity of the internet in social networking? Are you revealing a bit more in Orkut, Facebook, MySpace, YouTube, or BlogSpot? Extreme political opinions, photos, college pranks, “weekend” preferences and more?

An increasingly popular trend, graduates stepping out of universities and looking ahead for their first interviews are closing their social networking pages. Reason: Big brother is watching. Job hunters are increasingly conscious of anything they put into the online sphere—even e-mail, which, of course, can be forwarded to anyone.

These are not entirely paranoia. There is anecdotal evidence and some HR reports talk about corporate recruiters are Googling potential employees, having interns log onto social networking sites to check out an applicant’s profile, and using the online world as another way to check references. This trend, combined with the growing population of sites like Orkut, Facebook and MySpace, has many young people uneasy and unsure about how to navigate a new world.

B-school administrators and professors are beginning to advise students on maintaining a professional presence on social networking sites, in e-mail, on personal Web sites, and blogs. “Even if it’s password protected, recruiters have profiles, too, and can get into your groups.”

In a survey by AfterCollege.com a little more than 70% of the 60 students say they continue to post the same things they always did, even though potential employers might be taking a look. About 20% of the 90 employers who have so far responded to the same survey, say they investigate new hires by visiting social networking sites. A considerable 6% of employers say they’ve decided not to hire someone based on what they saw online, but another 26% responded to that same question with “no comment.”

To quote Roberto Angulo of AfterCollege.com “Students should be more concerned than they are”.

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